Lucy Kariuko · Executive Virtual Assistant
Helping executives stay organized, productive, and focused through reliable administrative and operational support.
Creating clarity, structure, and seamless support for busy executives.
I provide organized, proactive, and dependable virtual executive support that helps business leaders manage their priorities, streamline administrative operations, and focus on what matters most.
Administrative support
Tasks, documents, records and research kept in clear order.
Coordination
Calendars, meetings, inboxes and follow-ups managed with care.
Project tracking
Deadlines, milestones and deliverables visible at a glance.
How I Work
Organized, discreet and proactive
I support founders, CEOs, consultants and leadership teams across industries — including healthcare — with careful organization, discreet handling of information, clear communication and dependable follow-through. I adapt quickly to each client's tools, routines and way of working.
Featured Work
Portfolio demonstrations
Executive Healthcare Operations Dashboard
A task tracker and summary dashboard that gives an executive a clear view of priorities and progress.
Calendar and Meeting Management
An organised calendar workflow covering scheduling, preparation and follow-up.
| Subject | Category | Follow-up | Status |
|---|---|---|---|
| Budget review request | Urgent | Mon | |
| Staff rota query | Follow Up | Wed | |
| Policy newsletter | Information | — | |
| Vendor contract | Reference | Fri |
Executive Email Management
An inbox structure and follow-up tracker that keeps administrative requests from slipping.
| Ref ID | From | To | Next action | Status |
|---|---|---|---|---|
| REF-0412 | Outpatients | Physio | Confirm receipt | |
| REF-0413 | Admin | Rehab | Send forms | |
| REF-0414 | Reception | Social work | Closed | |
| REF-0415 | Outpatients | Nutrition | Chase reply |
Healthcare Referral Coordination
A fictional referral administration tracker for recording, monitoring and following up referral tasks.
Healthcare Executive Document Management
A document register for tracking ownership, review dates, status and storage location.
Healthcare Project Coordination Board
A Trello board that organises administrative activities from backlog to completion.
Automated Healthcare Executive Client Onboarding System
A workflow automation that takes a new client from intake form to welcome email without manual steps.
Healthcare Executive Operations Management System
An Airtable-based system demonstrating task coordination, deadline monitoring, workflow organization, and executive reporting.
Executive Travel Management & Coordination
A simulated business travel workflow covering travel requests, approval tracking, itinerary preparation, and executive scheduling.
Discovery Call
Let's Bring Structure to Your Administrative Workflows
Book a free discovery call to discuss your administrative priorities and how I can help keep things organised.
Book a Discovery Call