Lucy KariukoExecutive Virtual Assistant

Portfolio

Portfolio demonstrations of structured administrative support

Each sample is a simulated portfolio demonstration built with fictional data. No real patient information, confidential records or client work is shown.

Executive Dashboard — Google Sheets
Open
12
In progress
7
Overdue
2
Done
19
01Simulated Portfolio Demonstration

Executive Healthcare Operations Dashboard

A task tracker and summary dashboard that gives an executive a clear view of priorities and progress.

Google Sheets · Google DocsView
Executive Calendar — Google Calendar
Mon
Leadership sync
Follow-ups
Tue
Follow-ups
Ops review
Wed
Leadership sync
Follow-ups
Thu
Board prep
Fri
Leadership sync
Follow-ups
02Simulated Portfolio Demonstration

Calendar and Meeting Management

An organised calendar workflow covering scheduling, preparation and follow-up.

Google CalendarView
Email Management Tracker
SubjectCategoryFollow-upStatus
Budget review requestUrgentMon
Staff rota queryFollow UpWed
Policy newsletterInformation—
Vendor contractReferenceFri
03Simulated Portfolio Demonstration

Executive Email Management

An inbox structure and follow-up tracker that keeps administrative requests from slipping.

Gmail · Google Sheets · Google DocsView
Referral Administration Tracker (fictional)
Ref IDFromToNext actionStatus
REF-0412OutpatientsPhysioConfirm receipt
REF-0413AdminRehabSend forms
REF-0414ReceptionSocial workClosed
REF-0415OutpatientsNutritionChase reply
04Simulated Portfolio Demonstration

Healthcare Referral Coordination

A fictional referral administration tracker for recording, monitoring and following up referral tasks.

Google Sheets · Google DocsView
Healthcare Executive Document Management preview
05Simulated Portfolio Demonstration

Healthcare Executive Document Management

A document register for tracking ownership, review dates, status and storage location.

Google Sheets · Google DocsView
Healthcare Project Coordination Board preview
06Simulated Portfolio Demonstration

Healthcare Project Coordination Board

A Trello board that organises administrative activities from backlog to completion.

TrelloView
Client Onboarding Automation — Zapier
Google Forms
Client submits onboarding form
Google Sheets
Response recorded automatically
Zapier
New submission detected
Gmail
Welcome email sent
07Simulated Portfolio Demonstration

Automated Healthcare Executive Client Onboarding System

A workflow automation that takes a new client from intake form to welcome email without manual steps.

Google Forms · Google Sheets · Zapier · GmailView
Healthcare Executive Operations Management System preview
08SIMULATED PORTFOLIO PROJECT

Healthcare Executive Operations Management System

An Airtable-based system demonstrating task coordination, deadline monitoring, workflow organization, and executive reporting.

AirtableView
Executive Travel Itinerary — PDF
Executive Travel ItineraryPDF to be added · Fictional travel details
09Simulated Portfolio Demonstration

Executive Travel Management & Coordination

A simulated business travel workflow covering travel requests, approval tracking, itinerary preparation, and executive scheduling.

Google Forms · Google Sheets · Google DocsView

Discovery Call

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